1910 - Senior Exhibitions Officer

This vacancy has now expired  Print

Posted: 14/03/2019 13:33
Start Date: Not Available
Salary: £25,034
Location: Dale Street
Level: Administration
Deadline: 02/05/2019 12:00
Hours: 37.00
Benefits: Company Pension Scheme, Flexi-time working, Employee Assistance Programme, Travel Loan, Employee discounts and Childcare Voucher Scheme
Job Type: Fixed Term [F]

Term of contract: Fixed term - 12 months from appointment


Application is by CV and covering letter. Interviews to be held on Thursday 4th of April 2019

Please note we reserve the right to withdraw a vacancy prior to the closing date subject to the number of applications received.


National Museums Liverpool is looking for an experienced, motivated and enthusiatic individual to join our Exhibitions team. Based at our Dale Street offices and working across all of our public venues, the successful candidate will manage a portfolio of exhibitions, at various stages of implementation from conception to delivery, throughout the next 12 months.

Background

The Department delivers a wide-ranging programme of exhibitions across all its museums and galleries from major ticketed shows and international touring exhibitions to smaller community displays. Over the next 12 months we will be putting in place a new structure to ensure that the team is best placed to meet the exciting challenges and opportunities of the next few years. The current role will ensure that we continue to meet our commitments whilst we experience a period of transition.

Purpose of the role:

  • To support the management, planning, development and delivery of an integrated programme of exhibitions across National Museums Liverpool, working across art galleries and museums
  • To support NML’s programme of touring exhibitions

Key tasks:

  • Contribute to the formulation of exhibition policies, programmes and working practices.
  • Devise and deliver cost effective, visitor focused exhibitions and displays.
  • Prepare and manage contracts for exhibitions.
  • Plan and manage exhibition budgets and prepare financial reports.
  • Compile and manage risk registers for exhibitions.
  • Prepare and monitor programmes for the delivery of individual exhibitions and produce staff resource registers when required.
  • Set up, lead and motivate cross-departmental project teams, co-ordinating and monitoring the input of colleagues from across the organisation
  • Manage exhibition officers within the department.
  • Contribute to establishing partnerships for the delivery of exhibitions and manage input from external stakeholders.
  • Work with colleagues to set visitor targets for exhibitions and monitor performance.
  • Prepare presentations and reports on exhibitions, and attend seminars and meetings.
  • Manage lessons-learnt workshops and prepare out-turn reports for exhibitions,
  • Oversee the planning and management of the budgets for touring exhibitions
  • Identify partners and potential venues for touring exhibitions
  • Manage contracts for touring exhibitions
  • Oversee operational arrangements for touring exhibitions which may involve working off site 

Duties & Responsibilities:

Relationships

  • Lead, motivate and support staff on project teams.
  • Operate at middle management level , meeting on a regular basis with colleagues in design, marketing, education, estates, collections management and curatorial departments.
  • Develop and maintain relationships with external partners and stakeholders.
  • Manage inputs of staff from project teams. This can includes the input of approximately ten staff drawn from across NML representing the following areas; Design, Marketing & Communications, Collections Management, Estates, Finance, Development, Education and Visitor Services.
  • Manage the inputs of external curators, community groups, consultants and contractors which might range from one person to representatives from three or more organisations.

 Representation

  • Deputise for the Head of Exhibitions both internally and externally.
  • Provide advice to colleagues at senior and middle management level on all aspects of exhibition delivery.
  • Represent the department at project team and venue team meetings.
  • Represent the department externally at local, regional and national level attending relevant conferences and training when opportunities arise.
  • Produce progress reports, primarily for internal stakeholders.
  • Produce and manage contracts for external stakeholders at a local, regional and national level.

Problem solving and decision making

  • Contribute to strategic discussions and decisions.
  • Manage a defined portfolio of projects and activities.
  • Manage a wide range of projects across several venues.
  • Plan and manage projects at an operational level and finds solutions to problems as they arise.

Staff Management

  • Manage a minimum of one exhibition officer (1 x PB4)
  • Work with external clients and organisations in the planning and delivery of touring exhibitions
  • Manage interns and volunteers. The department may host overseas students for up to three months at a time and students on placement from local universities. The students support the delivery of specific projects and are supervised in the same way as other members of staff including providing coaching and training.

Resource management

  • Manage exhibition budgets within an average range of £10,000 to £50,000. Contribute towards larger projects with budgets ranging  from £150,000 to £500,000+
  • Manage projects with two or more funding streams.
  • Ensure projects are delivered to agreed timescales.
  • Produce detailed budget forecasts for each project and manage expenditure.
  • Ensure that projects are delivered to a high standard in compliance with statutory and financial regulations.
  • Co-ordinate the input of staff from across the organisation and identify any gaps in resource.
  • Procure goods and services for individual projects.

Expertise/Specialist Knowledge

  • Educated to degree level. May have post-graduate qualifications in a relevant field.
  • Proven track record in project management and planning.
  • Skilled at decision-making and problem solving.
  • Contribute creative ideas to support the ongoing development of the department.
  • Have or develop a good understanding of National Museums Liverpool and how it works.
  • Have effective communication skills and be able to lead and motivate staff.
  • Deliver mentoring and coaching to staff.

Other

  • Assist with the supervision of volunteers and work placement students, undertaking periodic appraisal and facilitating their training in association with IS staff and NML’s Volunteer Coordinator.
  • A commitment to adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity and fairness. These standards should be carried out in the spirit of, as well as the letter of, the law; in the public interest; to high ethical standards and achieving value for money.
  • Develop NML’s commitment to Equality and Diversity and promote non-discriminatory practices in all aspects of work undertaken.
  • Adhere to National Museums Liverpool’s Health and Safety Policies and Procedures, National Museums Liverpool’s access and Safeguarding policy as well as other appropriate practices and guidelines.
  • Undertake additional duties, as required, from time to time.
  • Undertake training and development courses and programmes, as required.
  • Show the highest integrity and confidentiality in the pursuance of these duties.

The details contained in this job description reflect the content of this job at the date of being prepared.  It is however possible that over time the nature of the job will change.  Consequently National Museums Liverpool will expect to revise this job description from time to time and will consult with the post holder at the appropriate time.



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