Applications are by CV and Cover letter, please attach as a single document

We are currently recruiting for 2 x Health, Safey & Operations Officer's

Purpose of the role: Support the Team Leader of Health, Safety and Operations to ensure NML’s estate is accessible, safe and secure and serves the needs of our visitors, staff and collections.

In particular to participate in ensuring that the day to day activities taking place within and around NML’s estate are carried out in full compliance of all health and safety legislation and positively effect NML’s sustainability triple bottom line – social, economic and environmental.

Section 1. Main Activities

Reporting to the Head of Health, Safety and Operations, the post holder will:

1. Implement health and safety policies and procedures for National Museums Liverpool to safeguard the health, safety and well being of staff, visitors and contractors.

• Ensure that a safe system of work is maintained through the implementation of Managing Safely principles throughout NML.
• Ensure that health and safety training is developed and provided to meet legislative requirements. Be prepared to deliver some training yourself.
• Provide health and safety statistical information for the Board of Trustees, Joint Safety Committee and others.  Prepare reports for meetings of the executive team / Trustees as required.
• Carry out a rolling programme of health and safety inspections throughout NML buildings to minimise risk and ensure compliance is maintained.
• Carry out annual reviews of departmental risk assessments and management procedures throughout the organisation.
• Ensure up to date information, including the Major / Minor incident plans are maintained.
• Manage and coordinate the site based emergency bags, ensuring that their contents are up to date and that relevant staff are briefed on the roles and responsibilities in the event of an emergency.
• Under the requirements of the Regulatory Reform (Fire Safety) Order, ensure that automatic fire detection systems, fire risk assessments (annual and special), emergency lighting, fire fighting equipment, means of escape and evacuation plans are tested and maintained and that suitable and sufficient training is provided for staff.
• Take part in the Annual review of NML Health and Safety Policy
• Ensure sufficient health, safety and sustainability representatives, fire wardens and first aiders are developed and managed across all departments. 
• Carry out site inductions for new NML staff.
• Assist with the supervision of volunteers and work placement students, undertaking periodic appraisal and facilitating their training in association with IS staff and NML’s HR department.

2. Take part  in ensuring that NML complies with all relevant statutory obligations and maintain records to demonstrate compliance.

• Statutory duties include: management of asbestos, health and safety at work, fire, lifting equipment.
• Take part in annual reviews of policy and risk management plans.
• Ensure all staff have adequate and relevant health and safety training.
• Compile reports of adverse events and near misses for submission to the Executive Team and Trustees.

3. When an adverse event occurs, lead on incident management and reporting.

• If required, implement the major or minor incident plan
• Take photographs immediately following the incident
• Advise on making the scene of the incident safe while protecting evidence
• Interview those involved and any witnesses, as soon as possible
• Write report of occurrence for submission to the Executive Team, NML’s insurers, the Trustees and the Unions
• Carry out a full debrief of everyone involved
• Take part in reviewing  policies and procedures to prevent a similar incident occurring again.

4a. Provide advice regarding activities within NML venues. Support NML’s venue managers, curators, commercial operations staff, and security team in planning and managing activities to design out hazards where possible and manage risk when unavoidable. 

• Be a first point of contact for all health and safety matters for a particular set of buildings within NML’s Estate.
• Be a central coordination and sign-off point for risk assessments and method statements for activities within these buildings.  Ensure that the drafting of these is thorough considered, that all relevant parties are consulted and that recommendations are implemented.
• Advise on events and exhibitions management including set up and take down, venue capacity and any alterations to escape routes necessary.
• Ensure coordination of day to day activities with any construction and maintenance projects.
• Ensure work permits are issued for high risk activities and out of hours working.
• Assist in efforts to operate the building in a safe and sustainable manner – management of deliveries, temporary storage of goods for sale or consumption, waste management, movement of large, heavy or multiple objects.
• Ensure that all activities taking place are within the terms of NML’s insurance policy.
• Develop accident prevention initiatives through liaison with managers and other staff.

4b. Provide advice regarding activities within NML venues.  Advise on minimising waste produced and unnecessary use of resources during all activities.

• Observe, monitor use of resources and generation of waste.
• Environmental audits.
• Manage collection of data from NML’s energy and water meters.  Ensure data sets are complete and accurate and that NML carries out its reporting obligations under the Carbon Reduction Commitment.
• Maintain an overview of common levels of energy consumption in other buildings that are of a similar age, size and use to NML so that we can benchmark our performance.
• Make proposals for changes in practice that will have a positive impact of NML’s triple bottom line – social, economic and environmental.

5. Provide advice to the Estates Team.  Assist colleagues from the Estates Directorate to plan and manage construction, repairs and maintenance works to design out hazards where possible and manage risks where unavoidable.

• Overall compliance with CDM 2015 and other relevant legislation
• Provide particular attention when NML is taking on the role of Principal Contractor or Principal Designer
• Be a coordinator officer for subcontractors’ risk assessments and method statements.  Ensure all are reviewed and signed off if necessary.
• Carry out site inductions for subcontractors and NML staff.
• Oversee any sustainability standards that NML adopts such as BREEAM, LEED or a green contractor scheme.
• Ensure that the asbestos register is updated if any asbestos is disturbed or removed.

6. Provide advice to the Exhibitions Team.

• Liaise with Exhibition Design team to review plans of proposed exhibitions to remove and manage risk.  Carry out site inspections during installation and prior to opening to confirm that plans for eliminating risk are being implemented and that no new hazards have arisen.  

7. Provide advice to external organisations. In liaison with the Security and Commercial Operations Teams, work with external organisations hiring NML’s premises or carrying out activities nearby that will affect NML’s ability to continue safe and sustainable operations.

• Meet with external parties and review risk assessments and method statements for proposed activities e.g. Event Management Plans, Traffic Management Plans, Evacuation Procedures, Fire Risk Assessments etc.
• Receive training certificates or other evidence that staff are suitably qualified for activities proposed.
• Check that correct and certified equipment is supplied and ised in the prescribed manner.  Escalate any issues noted.

Section 2. Responsibilities

Accountability

• Signing off risk assessments and method statements for small, straightforward construction projects.
• Signing off event management plans for events attended by up to 100 people.
• Issuing Permits to Work for external subcontractors for all activities except for hot works, works involving asbestos or works outside normal working hours.

 Representation

• Deputise for Team Leader of Estates Operations internally and externally as required
• Represent NML in meetings with Liverpool City Council Building, Planning and Conservation Officers and Wirral Council as required.
• Provide professional advice on estate management and NML to academics; colleagues within the profession and students
• Represent the Estates Directorate at internal meetings.

Staff Management

• Overseeing external subcontractors working on behalf of the Estates Directorate
• Overseeing NML colleagues during events, construction projects etc.
• No direct line management

Other

• The post holder will be expected to show the highest level of integrity and confidentiality in the provision of these duties.
• Adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity and fairness. These standards should be carried out in the spirit of, as well as the letter of, the law; in the public interest; to high ethical standards and achieving value for money.
• Develop NML’s commitment to Equality and Diversity, and promote non discriminatory practices in all work undertaken.
• Undertake additional duties, as required from time to time
• Undertake training and development courses and programmes, as required.

Section 3. Requirements for the role

Qualifications

• HNC or equivalent essential in relevant academic discipline.

 Experience

• At least 2 years experience in construction/maintenance works.
• Experience of operating in a ‘live environment’ with members of the public or equivalent.

 Person Specification

• Team player – able to collaborate easily with both familiar and unfamiliar people.
• Quick thinker – able to quickly understand a situation and generate options for resolving problems.
• Good judgement – able to consider options and assess the best way to approach a difficult situation.
• Clear communicator – able to convey important information concisely and in a manner that will maintain good, cooperative relations.
• Skilled negotiator – able to understand another’s point of view and offer solutions that will enable all parties to achieve their aims safely.
• Confidence and authority – not easily undermined by aggressive or dismissive behaviour from others.
• Flexible attitude – able to operate effectively in a variety of places and circumstances.

Section 4 – Compulsory Training

• National Examination Board in Occupational Safety and Health (NEBOSH) -  General Certificate
• NEBOSH – Certificate in Construction
• NEBOSH – Site Safety Supervisor
• NEBOSH – Site Manager
• Energy management and maintenance – course TBC.
   
   
   
   
  The details contained in this job description reflect the content of this job at the date of being prepared.  It is however possible that over time the nature of the job will change.  Consequently National Museums Liverpool will expect to revise this job description from time to time and will consult with the post holder, should the need arise.