1851 - Head of Building Fabric & Engineering

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Posted: 04/10/2018 16:42
Start Date: Not Available
Salary: £32,560 to £39,796
Location: Dale Street
Level: Specialist
Deadline: 01/11/2018 12:00
Hours: 37.00
Benefits: Company Pension Scheme, Flexi-time working, Employee Assistance Programme & Travel Loan
Job Type: Established [A]

Applications are by CV and Cover letter, please attach as a single document

Purpose of the role: Ensure NML’s estate is accessible, safe and secure and serves the needs of our visitors, staff and collections.

Section 1. Main Activities

Reporting to the Deputy Director of Estates, the post holder will:

  • Maintain an overview the condition and performance of the buildings within the Estate.
  • Keep up to date estate drawings and condition records.
  • Manage inspection and assessment of building fabric and M&E infrastructure.
  • Ensure that environmental standards are maintained to safeguard the condition of NML’s collections.
  • Monitor and report on energy consumption in line with current Government requirements.
  • Assist the Deputy Director of Estates in evaluating current practices and setting the long term strategy for the repairs and maintenance of the estate
  • Manage reactive repairs and maintenance of the NML Estate
  • Oversee the repairs reporting system and coordinate reactive maintenance.
  • Advise on the specification and safe execution of repairs.
  • Programme, procure and deliver planned repair works, managing all staff, consultants and contractors involved.
  • Manage maintenance contracts for M&E infrastructure and systems.
  • Ensure compliance with CDM 2015 regulations for all construction works.
  • Manage the allocated budget for the repairs programme in compliance with financial regulations.
  • Produce reports on the programme and progress of repairs and maintenance as required.
  • Manage capital projects
  • Deliver programme of large scale planned maintenance projects
  • Manage contracts with builders, consultants and suppliers
  • Be versant with the rules of public procurement and operate within those restrictions.
  • Ensure that competitive criteria for awarding contracts are set to ensure that there is a fair and rigorous competition and the NML appoints the best company for the work.
  • Ensure that all external contracts are properly briefed and tendered with clear objectives, milestones,
  • Maintain contract documents and all relevant correspondence for the length of time required for NML to fulfil its legal obligations.
  • Ensure NML is compliant with Estates-related statutory obligations
  • Oversee NML’s response to statutory requirements regarding matters such as asbestos, legionella, the building regulations etc.
  • Keep up to date with changing legislation and responses required by NML.
  • Work closely with the Estates Operations Team to ensure that compliance records are kept updated, staff have received training in Health and Safety matters and that all health and safety risks are managed effectively.
  1. Manage the procurement and use of statutory utilities
  • Oversee contracts for electricity, water, gas and relationships with suppliers.
  • Ensure value for money for NML by researching alternative suppliers and tariffs when required.
  • Keep records of the cost of utilities and advise on ways these could be minimised.
  • Contribute to the design, delivery and smooth handover of capital projects and temporary exhibitions
  • Advise on the extension and conversion of existing building fabric and systems, providing advice to colleagues in other teams as required..
  • Take part in a Soft Landings approach to capital projects, working with the capital projects team on the design and occupation of new facilities.
  • Assist the Director of Estates in the long term strategy for the development and improvement of the estate
  • Working within the Estates team
  • Lead a team of up to 6 FTEs.
  • Manage allocation of work, distributing projects with the team.
  • Take part in NML’s Performance and Development Review system.  Carrying out reviews with direct reports and providing feedback to line manager and other colleagues.
  • Ensure that team members are trained to the required level in health and safety, management of construction projects and project management policies and tools
  • Working beyond the Estates team
  • Liaise with colleagues across the organisation to ensure that NML estate management policies are procedures and effective and up to date.
  • Liaise with venue directors, visitor services and curatorial staff to support the day to day smooth operation of NML.
  • Work with members of the estates team and others within NML to develop buildings to enhance the care of collections, improve the service to the public and generate income.
  • Attend internal meetings from time to time, deputising for the Deputy Director of Estates as required.
  • Take part in the management and promotion of health and safety across the estate
  • Ensure that a safe system of work is maintained through the implementation of Managing Safely Principles throughout NML
  • Be informed of current health and safety requirements and work with colleagues across NML to ensure that correct procedures are followed, particularly the CDM2015 Regulations.
  • Contribute to the production of risk assessments and the subsequent elimination and management of risk
  • Assist in the management and coordination of external subcontractors employed to assist NML in carrying out its statutory obligations regarding water, fire and control of substances hazardous to health
  • Take part in the annual review of health and safety policy
  • Assist in ensuring that NML complies with all relevant statutory obligations and maintains records to demonstrate its compliance.
  • Uphold NML’s values day to day by demonstrating commitment to the organisation’s Behaviours Framework
  • Exhibit the values of Trust, Respect and Inclusion in all interactions, evidenced by being:
    • Visitor focused
    • Innovative and ethical
    • Collaborative
    • Building capability and agility amongst colleagues
    • Practicing accountability
    • Achieving results.

Section 2. Responsibilities


  • Ensure projects managed by the Building Fabric and Engineering team meet the budget and programme agreed at the outset.
  • Ensure all necessary Permits to Work are issued before work commences on site.
  • Work with the Deputy Director of Estates to manage the annual repairs and maintenance budget.
  • Take part in agreeing the budget for capital works.
  • Assist in managing the annual capital budget through the Capital Projects Steering Group


  • Deputise for the Deputy Director of Estates  internally and externally as required
  • Represent NML in meetings with Liverpool City Council Building, Planning and Conservation Officers and Wirral Council as required.
  • Provide professional advice on estate management and NML to academics; colleagues within the profession and students
  • Represent the Estates Directorate at internal meetings.
  1. Staff Management
  • Overseeing external subcontractors working on behalf of the Estates Directorate
  • Managing Building Officers and Engineering Officers -  Grade 5 staff and the Team Assistant for the Building Fabric and Engineering Team - Grade 3
  1. Other
  • The post holder will be expected to show the highest level of integrity and confidentiality in the provision of these duties.
  • Adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity and fairness. These standards should be carried out in the spirit of, as well as the letter of, the law; in the public interest; to high ethical standards and achieving value for money.
  • Adhere to NML’s Health and Safety policies and procedures, and make a contribution to the continuance of a sound health and safety culture within the division.
  • Develop NML’s commitment to Equality and Diversity, and promote non discriminatory practices in all work undertaken.
  • Undertake additional duties, as required from time to time
  • Undertake training and development courses and programmes, as required.

Section 3. Requirements for the role.

  1. Qualifications
  • Educated to HNC level or equivalent in a relevant engineering subject.
  • Degree desirable in a relevant academic discipline.
  • Membership of relevant professional body RIBA, RICS, ICE, CIBSE, BiFM, IMI, IEE.



  1. Experience
  • A successful track record of managing consultants, contractors and clients within minor and major projects of alteration / adaptation and repair.
  • Leadership of the specification and design of services improvement projects, including contract procurement.
  • Facilities Management within an environment occupied by the public or non professional staff.
  • Experience in budget management at a senior level.
  • Proven experience of working within M&E and energy management at a senior level.
  • Knowledge of energy management and sustainability requirements within a public sector organisation, working within an accredited Standard.  CRC, DECC’s, ESOS, SDiG.
  • Working knowledge of remote monitoring systems for all services, including but not restricted to: energy monitoring and analysis software, building management systems, environmental monitoring systems.



  1. Person Specification
  • Leadership – able to direct a team and manage upward to protect their interests
  • Good judgement – able to consider options and assess the best way to approach a complex situation.
  • Clear communicator – able to convey important information concisely and in a manner that will maintain good, cooperative relations.
  • Skilled negotiator – able to understand another’s point of view and offer solutions that will enable all parties to achieve their aims safely.
  • Confidence and authority – not easily undermined by aggressive or dismissive behaviour from others.

Section 4 – Compulsory Training

  • National Examination Board in Occupational Safety and Health (NEBOSH) -  Site Safety Supervisor
  • NEBOSH – Certificate in Construction



The details contained in this job description reflect the content of this job at the date of being prepared.  It is however possible that over time the nature of the job will change.  Consequently National Museums Liverpool will expect to revise this job description from time to time and will consult with the post holder, should the need arise.

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