Frequently Asked Questions

I can't see some information on the website, what's happened?

Our website uses pop ups. Please ensure that you have enabled pop ups on your browser to fully utilise the Scottish Rugby careers site.


I’m looking for work experience or a studentship at Scottish Rugby. Where can I apply?

All our vacancies for work experience opportunities are published on our Careers page. We receive a lot of ad hoc enquiries and will try to accommodate where we can however this is not always possible.


 I’ve forgotten my password. How do I reset it?

If you have already created a user account, click the Reset Password option on the login page and an email will be sent to the address you have entered, provided there is a user account in this name.


Your Careers Account


Do I need to upload a new CV for every role I apply for?

Once you have uploaded a CV to your account, you won’t be prompted to upload this again if you are applying for multiple roles. You can update this at any time on your account. You will however be asked to submit a new covering letter for each role you apply for. Your covering letter should be tailored to the position you are applying as it forms part of our shortlisting process.


How will my details be stored?

Your user account details are kept for a maximum of six months and then deleted from our system in compliance with the General Data Protection Act 2016. At this point you will be emailed a notification and we can reactivate your account if you so wish.


Applying for a role


What is the application process?

Once you have created a user account, you will need to upload a CV and a covering letter.  An application should take approximately 20 minutes to complete.  

Depending on the role you are applying for, you will be asked a few short questions.  Some of these questions are generic and asked for every role, and some will be specific to the role you are applying for.

Scottish Rugby has a commitment to ensuring that the right person is recruited for the role, regardless of any bias. The diversity information you are asked to provide is not used in the selection process, and is separated from your application. This information is treated confidentially by the HR team and is used to help us monitor inclusion and diversity.


What format should my CV and covering letter be in?

The supported file types are Word (.doc or .docx), Text (.txt) or Portable Document Format (.pdf).

If you are experiencing difficulties uploading your CV or covering letter you can email it to us at  and we will upload it on your behalf. In your email, please include your name and the position that you are applying for.


 What should I include in my covering letter?

The purpose of the covering letter is to introduce yourself and your CV to us.  Outline why you are interested in the role and working at Scottish Rugby.  We want to hear about what you can bring to the role you are applying for and the organisation as a whole.  You will be required to upload your covering letter in the additional questions part to complete your application for a role.


 Can I save my application and come back to it?

Yes, you can return to it at any point before the closing date to complete your application. The deadline will be specified in the job advert.


Is there another way to submit an application other than via the online portal?

If you have specific requirements or circumstances that mean you are unable to submit an application online, please contact us


 How many vacancies can I apply for at one time?

You can apply for as many roles as you like, however we recommend that you keep the amount of active applications made at one time to a minimum. 


 What pre-employment checks do Scottish Rugby complete?

An offer of employment at Scottish Rugby will be subject to checks that are undertaken to verify and validate the information you have provided through the application and interview process. We will request at least two references, one from your current or most recent employer.  We will only request this with your permission to do so.  Where appropriate to the job, if your role involves regulated work you will require to complete a Disclosure Scotland PVG check.


 Do I need to have eligibility to work in the UK to apply?

Scottish Rugby is an inclusive organisation and we welcome all applicants and value the diversity they bring. All employers in the UK have a legal responsibility to ensure their employees are eligible to work in the UK. Therefore, we will request to see your passport and a visa.  If you are working in the UK on a visa, the visa must be valid and have at least two months remaining.  


 How do I know that my application has been received?

Once you have completed your application you will receive an automatic acknowledgement by email. Please check your junk filter or email preference settings as the auto-reply email may be deemed as spam mail. This email may take a few minutes to come through.


If I get invited to an interview, what should I expect?

Scottish Rugby adopts a tailored approach to interviewing, depending on the circumstances and the role. You may be invited to a panel interview with competency questions, a practical assessment or invited to deliver a presentation. All details will be explained to you ahead of the interview.




What happens after I have submitted my application?

After the closing date for the job, we will shortlist candidates.  If you are successfully shortlisted, we will contact you to advise you of the next stage, this is likely to be an interview at the place of work.  

Should you be unsuccessful, we will email you to advise you of the outcome. We endeavour to get in touch as soon as possible, however depending on the role and the number of applications received, shortlisting may take a couple of weeks.


Can I change or update my details after an application has been submitted?

Once you have submitted your application you can log back into your careers account and amend your personal details. You will be unable to amend your application questions against a specific vacancy but if your circumstances have changed please let us know




Will you contact me if further vacancies become available?

Due to GDPR and the number of applications we receive, we are not able to contact you regarding future positions. Please monitor our website and follow us on social media to keep up to date.


How do I get feedback?

Due to the high volume of applications we receive, it is not always possible to provide individual feedback. If you are unsuccessful following the interview stage, we will contact you to provide individual feedback.


 What if my question hasn’t been answered here?

If you have any other questions that have not been answered here please contact us at

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