THB Group Ltd – Job Applicant Privacy Notice


As part of our recruitment process we collect and process personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. This factsheet outlines the information we collect, why we collect it, how we use it, who will have access to it, how long we will keep it and your rights.


What information do we collect?


We collect a range of information about you. This includes but is not limited to:

·        Your name, address and contact details, including email address and telephone number.

·        Details of your qualifications, skills, experience and employment history.

·        Information about your current level of remuneration, including benefit entitlements.

·        Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process.

·        Information about your entitlement to work in the UK.

·        Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.


We collect this information in a variety of ways. For example, it may be contained in an application form or on a CV, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.


Once a job offer has been made to you we may also collect personal data about you from third parties, such as references supplied by former employers, information from our employment background check provider Credence and information from criminal records checks. We will of course inform you that we are doing so.


Data will be stored in a range of different places, including on your application record, within our HR management systems and on other IT systems including email.


Why do we process personal data?


In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant's eligibility to work in the UK before employment starts.


We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job.


We may process information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. This is to carry out our obligations and exercise specific rights in relation to employment law.


Where we processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.