186 - Administrative Assistant - NHS Innovation Accelerator

This vacancy has now expired  Print

Posted: 09/08/2019 10:54
Start Date: Not Available
Salary: £25,000-30,000
Location: London
Level: Administration
Deadline: 05/09/2019 23:59
Hours: 40 hours
Benefits: Company Benefits
Job Type: Fixed Term

Administrative Assistant - NHS Innovation Accelerator


As one of the world’s largest academic health science partnerships, we bring together world-leading research centres, NHS organisations, industry and others to harness research and innovation for excellent patient care and a healthier population.


  • Work across academia, industry and the NHS to find, test, adopt and spread innovations that benefit patients and the health and care system
  • Build the skills, knowledge and culture to support our partners to innovate and improve
  • Accelerate the adoption of the world-leading research carried out by our academic partners.

As a founding partner of DigitalHealth.London and the NHS Innovation Accelerator, we champion the uptake of digital technologies and support the spread of world-class innovations.

We are a not-for-profit social enterprise, and our main focus is improving the health of a population of 6 million people spanning parts of London, Bedfordshire, Essex and Hertfordshire. Our work also has an impact across London, the UK and globally.

Read more about us here.

NHS Innovation Accelerator

The NHS Innovation Accelerator is an NHS England initiative delivered in partnership with the country’s 15 Academic Health Science Networks, hosted at UCLPartners.

 The aim of the NIA is to deliver on commitments detailed within 2014’s Five Year Forward View. This means delivering examples of innovation that show proven benefits for patients and populations and creating the conditions and culture necessary for such innovations to be adopted faster and more systematically throughout the NHS.

Up to 12 exceptional fellows are recruited annually to the NIA who represent a portfolio of high impact innovations. A broad range of innovations are selected – including products, processes, organisational innovations and combinatorial – in order to have a wide-reaching impact on patient care and maximise learning from the programme while fostering culture change. Fellows remain on the NIA for up to three years, through an annual re-application process. As such, the NIA is currently supporting 32 Fellows and their innovations.

The NIA core team supports Fellows by coordinating and managing a bespoke learning programme, mentoring and networking opportunities. This programme enables Fellows to develop and test approaches designed to improve the pace and scale of adoption of their innovation.

The accelerator is delivered in partnership – including patient groups, the 15 Academic Health Science Networks (AHSNs), mentors, sponsors, national and international experts. To bring global learning and examples of excellence to the NHS, the NIA also works with organisations, such as, the Innovations in Healthcare (formerly, International Partnership for Innovative Healthcare Delivery, IPIHD).

Role description

We are looking for a committed, enthusiastic admin assistant to support the NHS Innovation Accelerator team as well as diary and PA support to two directors at UCLPartners. 

You will need be highly organised, have a keen eye for detail and enjoy working as part of a small busy team.

The NIA administrative assistant will provide key admin support to the NIA core team hosted at UCLPartners to support the smooth delivery of the programme.


  • Diary management for the NIA team and two directors at UCLP:
  • Organise and schedule meetings
  • Book meeting rooms
  • Ensure team members have relevant paperwork in advance of meetings
  • Online filing and organisation of files
  • Book travel and catering requirements as required
  • Provide event administration support
  • Support the NIA core team as and where required – this could include checking documents for specific information, online research, updating the NIA website etc
  • Invoice tracking
  • Support management of the NIA inbox
  • Adhoc administrative duties

Terms and conditions relevant to this employment

Job Details

We are looking for someone who is highly organised, enjoys a diverse environment and role, has the skills and experience to work closely with the team.  We are looking for a candidate that has a genuine desire to be fully involved in supporting the success of our organisation and to work as part of our forward-thinking team of professionals.

This is a permanent role with a remuneration of £25-30k.

Health & Safety

Employees must be aware of the responsibilities placed upon them under the Health & Safety at Work Act (1974), to ensure that the agreed procedures are carried out to maintain a safe environment for employees and visitors.

Data Protection

Personal data is protected under the Data Protection Act (1999) and the post holder will ensure that it is securely held and that the requirements of the Act are followed.

Equal Opportunities 

UCLPartners is committed to equal opportunities and all people acting on its behalf must perform their duties in a manner that supports and promotes this commitment.


The confidentiality of information relating to patients/clients and staff must be safeguarded at all times in accordance with the Information Security Policy. Disclosure to any unauthorised person or misuse or failure to properly safeguard confidential data will be regarded as a disciplinary offence.

Person specification


  • Evidence of relevant continuous professional development
  • Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritise work
  • Excellent attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Excellent record keeping skills
  • Strong organisational skills with the ability to multi-task
  • Enthusiasm and an ability to use your own initiative at different stages of delivery, without direct supervision
  • Proven ability to work under pressure and to meet tight deadlines.


  • Experience of working with a range of staff at all levels
  • Knowledge and experience of ensuring compliance with GDPR and health and safety regulations
  • Experience of implementing and maintaining business systems and processes

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