Invoicing Solutions Specialist
Department: Invoicing Solutions
Location: Cheadle Office
Reporting to: Data Manager

Role overview

We have an opportunity for a permanent full time Invoicing Solutions Specialist to join our successful team.

Purpose of role

Run reports (WIP and Tasks) on a regular basis to ensure maximum invoicing is delivered each period. To provide accurate invoicing to APS Group clients. Interrogate, query and process as appropriate, across all business units, data input into the systems to ensure accurate invoicing and MI can be delivered.

Role requirements

Exceptional eye for detail. Able to challenge all areas of the business in the way data has been input into the APS systems. Good communications skills at all levels. Excellent excel skills and knowledge of APS systems. The ability to use this knowledge to assist with the businesses invoicing requirements.

Key Activities

Client internal/external

Ensure data integrity across the business

Understands the business requirement and delivers to the client agreed invoicing timescales

Maintains strong relationships with the immediate team, internal and external departments

Gives a professional service the business and client, confidently providing clear, concise, and accurate information

Communicates effectively and responds to client, internal and external queries punctually and professionally

Ensures compliance with APS and client contractual standards and agreed SLA's

Work to internal departmental KPIs

Operational & process

Run, check and issue regular report to ensure maximum invoicing is delivered each period

Interrogates all APS systems to extract accurate invoicing

Utilise reports to process data through APS systems in a methodical approach

Work with APS teams to reduce WIP and task management

Ensures effective management of daily 'Work To' lists

Resolves issues, escalates to line manager where appropriate, including any contract risk identified

Completion and submission of daily statistics reporting on workflow activity

Management of all process checks in preparation for all delivered jobs to be invoiced

Identify valid extra costs are sent for authorisation before proceeding to invoice

Works with the relevant departments to deliver invoice production to agreed SLA's

Works as part of a team, sharing workload effectively and fairly

Escalates to line manager any persisting problem that creates unnecessary administration

Understand and provides credits where applicable

People management

Understands the importance of professional relationships with internal and external departments

Assists team in managing daily workload

Is flexible in their approach to workload and task allocation to ensure client demands are met

Manages self effectively, seeking opportunity to expand knowledge grow and develop

Is able to share knowledge with the wider team by providing on the job training

Financial

Understands and applies VAT legislation

Ensure maximum charges apply to every job invoiced

Create monthly Supplier PO's once rates reviewed and reconciled

Strategy & leadership

Understands APS Invoicing Solutions and the ranging services it provides

Share consistent issues with team so all aware of problem areas.

Take ownership, plan, allocate and evaluate own activities

Identify areas for own development with line manager

Acknowledges mistakes without attributing blame

How to apply

Please send your CV to recruitment@theapsgroup.com
We’re an equal opportunities employer. If you need this information in a different format, contact us at the same email or call +44 (0)161 495 4500. All appointments are subject to DBS and financial checks.