CANDIDATE PRIVACY POLICY
Purpose
Golden Charter
is committed to protecting the privacy and security of your personal information.
This privacy notice describes how we collect and use the personal information you provide to us, in accordance with the General Data Protection Regulation (GDPR).
The terms ‘you’ and
‘
your
’ refer to individuals; while the terms ‘we’, ‘us’ and ‘our’ refer collectively to Golden Charter Limited, the Company, management and/or HR.
We need
to process
personal
data to take steps at your request prior to entering into a contract
of employment
with you.
We
also need to process your data to enter into a contract with you.
We have
a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows
us
to manage the recruitment process, assess and confirm
your
suitability for employment and decide to whom to offer a job.
We
may also
on occasion
need to process data from job applicants to respond to and defend against legal claims.
In some cases,
we
need to process data to ensure that
we
are
complying with
our
legal obligations. For example, it is
necessary
to check a successful applicant's eligibility to work in the UK before employment starts.
If you do not provide other personal data, such as employment history, skills and qualifications, this will hinder our ability to assess your suitability for the role and administer
our
rights and obligations arising
from
any resulting employment relationship efficiently.
During the recruitment process we collect your personal data from a variety of sources. This includes, but is not limited to:
W
e use the personal
data you provide to
process the job
applications you make
and to
notify you of suitable vacancies if you have asked us to do so
.
W
e
will
use your
data
to carry out checks with external sources such as
former employers
,
Disclosure Scotland and/or
fraud prevention agencies to verify your identity and assess your suitability for the role. For this purpose, we may also access information about you from publicly
available sources such as Facebook or Google.
So
me of the
data
we ask you to provide may be sensitive in nature, such as information about your health
or ethnicity
. We will only ask for sensitive information where we have a specific need for it and will always tell you why we need it. We will not use it in any other way or share it with unauthorised third parties.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.
We will not transfer your data to countries outside the European Economic Area.
We take
the security of your data seriously.
We have
internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by
our
employees in the performance of their duties.
Where we engage third parties to proc
ess personal data on our behalf
, the third party do
es
so
on the basis of
written instructions, under a duty of confidentiality and
is
obliged to implement appropriate technical and organisational measures
to
meet
our
standards
of data
security
.
If your job application is successful, the
data
you give during the application process will form part of your employee record and will be used to administer your employment and manage your career at
Golden Charter
.
If your
application is
unsuccessful
w
e will keep your personal
data
for
6 months
to enable us to fulfil our legal and regulatory obligations, carry out internal validation and deal with any queries.
As a data subject, you have
a number of
rights.
|
That we provide you with fair processing information
|
|
How to access and obtain a copy of your data via subject access request
|
The right to rectification
|
Your ability to request we change incorrect or incomplete data
|
|
Also known as the ‘right to be forgotten’
You can request deletion or removal of personal data where there is no compelling reason for its continued processing
|
The right to restrict processing
|
R
equire us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
|
The right to data portability
|
Allows you to reuse your data elsewhere
Safely and securely transfer, move or copy your data easily from one IT system to another.
|
|
O
bject to the processing of your data where we are relying on its legitimate interests as the legal ground for processing
|
Rights in relation to automated decision making and profiling
|
We will not use automated decision making without human interaction for HR processes.
|
In the event that
you wish to make a complaint about how your personal data is being processed by Golden Charter (or third parties as described above), please contact
Golden Charter’s Data Protection Officer.
Contact Name:
The Data Protection Officer
Address:
Golden Charter,
Canniesburn
Gate,
10
Canniesburn
Drive
, Bearsden, Glasgow, G61 1BF
You also have the right, if you are still not satisfied with how we have handled your personal data, to contact the supervisory authority, the Informat
ion
Commissioner’s Office (ico.org.uk).