CANDIDATE PRIVACY POLICY


Purpose  

Golden Charter is committed to protecting the privacy and security of your personal information.  

This privacy notice describes how we collect and use the personal information you provide to us, in accordance with the General Data Protection Regulation (GDPR).  

The terms ‘you’ and your ’ refer to individuals; while the terms ‘we’, ‘us’ and ‘our’ refer collectively to Golden Charter Limited, the Company, management and/or HR.  

Collection of data  

We need to process personal data to take steps at your request prior to entering into a contract of employment with you. We also need to process your data to enter into a contract with you.  

We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm your suitability for employment and decide to whom to offer a job. We may also on occasion need to process data from job applicants to respond to and defend against legal claims.  

In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, it is necessary to check a successful applicant's eligibility to work in the UK before employment starts.  

If you do not provide other personal data, such as employment history, skills and qualifications, this will hinder our ability to assess your suitability for the role and administer our rights and obligations arising from any resulting employment relationship efficiently.  

During the recruitment process we collect your personal data from a variety of sources.  This includes, but is not limited to:  

  • your CV  

  • your passport or other identity documents provided by you, such as your driving licence  

  • correspondence with you  

  • interviews, meetings or other assessments  

How We Use Your Data  

W e use the personal data you provide to process the job applications you make and to notify you of suitable vacancies if you have asked us to do so .    

W e will use your data to carry out checks with external sources such as former employers , Disclosure Scotland and/or fraud prevention agencies to verify your identity and assess your suitability for the role.  For this purpose, we may also access information about you from publicly available sources such as Facebook or Google.  

So me of the data we ask you to provide may be sensitive in nature, such as information about your health or ethnicity . We will only ask for sensitive information where we have a specific need for it and will always tell you why we need it.  We will not use it in any other way or share it with unauthorised third parties.  

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.  

We will not transfer your data to countries outside the European Economic Area.  

P rotection of Data  

We take the security of your data seriously.  We have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the performance of their duties.   

Where we engage third parties to proc ess personal data on our behalf , the third party do es so on the basis of written instructions, under a duty of confidentiality and is obliged to implement appropriate technical and organisational measures to meet our standards of data security .  

Data Retention  

If your job application is successful, the data you give during the application process will form part of your employee record and will be used to administer your employment and manage your career at Golden Charter .    

If your application is unsuccessful w e will keep your personal data for 6 months to enable us to fulfil our legal and regulatory obligations, carry out internal validation and deal with any queries.   

Your Rights  

As a data subject, you have a number of rights.  

The right to be informed  

How we use your data  

That we provide you with fair processing information  

The right of access  

How to access and obtain a copy of your data via subject access request  

The right to rectification  

Your ability to request we change incorrect or incomplete data  

The right to erasure  

Also known as the ‘right to be forgotten’  

You can request deletion or removal of personal data where there is no compelling reason for its continued processing  

The right to restrict processing  

R equire us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing  

The right to data portability  

Allows you to reuse your data elsewhere  

Safely and securely transfer, move or copy your data easily from one IT system to another.  

The right to object  

O bject to the processing of your data where we are relying on its legitimate interests as the legal ground for processing  

Rights in relation to automated decision making and profiling  

We will not use automated decision making without human interaction for HR processes.   

 

Complaints  

In the event that you wish to make a complaint about how your personal data is being processed by Golden Charter (or third parties as described above), please contact Golden Charter’s Data Protection Officer.  

 

Contact Name: The Data Protection Officer   

Address: Golden Charter, Canniesburn Gate, 10 Canniesburn Drive , Bearsden, Glasgow, G61 1BF  

Telephone: 0800 111 4514  

 

You also have the right, if you are still not satisfied with how we have handled your personal data, to contact the supervisory authority, the Informat ion Commissioner’s Office (ico.org.uk).  

 

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