AA1 - Accounts Administrator

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Posted: 20/06/2022 12:06
Start Date: Not Available
Salary: 24,523.37
Location: Teynham
Level: Employee
Deadline: 21/09/2022 23:59
Hours: 38.61
Benefits: 20 days holiday, free parking, pension scheme, referral scheme, free tea and coffee
Job Type: Permanent

Job Title:       Sales Administrator         

Reports To:   Customer Service Team Leader

Location:      Teynham

Role Summary:

To ensure that all processes and documentation are maintained and accurate and that they are completed in a timely manner to allow for the efficient operation of the site.

Main Responsibilities:

  • Transfer daily supermarket orders from “We Supply” for next day/same day delivery and upload to Prophet ensuring all orders have been checked and received correctly, also booking transport where needed
  • Take ownership and ensure the accuracy of ancillaries and resources and ensure that these are correct at the end of each week for products that have been assigned.
  • Allocate stock in rotation sufficient to produce customers next day/same day demand. Ensuring at all times that the third party packers are using the stock allocated.
  • Ensure that all product is used efficiently and effectively to maximise yields.
  • Ensure that all necessary information is ready for presentation at the daily operations meetings
  • Provide information to the customers operations team to facilitate the most efficient distribution solution versus packing requirement
  • To be responsible for taking charge of all account based queries in the first instance.
  • Use Prophet Pallet Maintenance in full, to prepare detailed daily job sheets to enable the third party packing operation to accurately produce the required Tesco final product.
  • Produce “G0 4’s” where necessary to enable the Packhouse to meet required delivery windows
  • On a weekly basis issue the packing ancillary guide detailing the ancillary codes to be used on works orders, paying careful consideration to using the most cost efficient codes
  • Ensure that the auto-weekend pre-checks have been carried out flagging up any issues to the Production Support Manager, the Finance Manager and the Shift Operations Manager.
  • Provide cover and support for Tesco TIMS amendments at the weekends
  • Set up lines on the ERP system (currently Prophet) according to the availability of product as confirmed by the Job Scheduler/Production Shift Manager.
  • To review/reconcile the work order stock information to increase the accuracy of stock.
  • Actively liaise with colleagues on a day to day basis on matters relating to stock, work orders, stock errors etc., to allow for decisions to be made “real-time” which will increase the accuracy of stock usage information.
  • To monitor and investigate if stock movements within the Production Team are recorded accurately on the ERP system.
  • Ensure that all relevant Key Performance Indicators (KPIs) are accurately documented and maintained.
  • Undertake general ad-hoc administrative duties, as required and as directed by the Assistant Planning Manager and the Operations Planning Manager.
  • Ensure that all practices and procedures are carried out in accordance with Company Policy and Health & Safety guidelines.

This list is not exhaustive and the job holder may be required to undertake other duties commensurate with the position as required

Qualifications and Skills:

  • Good standard of English and Maths
  • Good knowledge of Microsoft Office
  • Excellent communication skills
  • Previous experience in Fresh Produce
  • Knowledge of Prophet (preferable)

Measure of Performance/Key Deliverables:

  • Internal KPI’s
  • Accuracy of ERP system
  • Achievement of customer service levels
  • Efficiency of workload
  • Accuracy of work
  • Attention to detail
  • Internal relationships with team members


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