KC255 - Administration Assistant (FTC)

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Posted: 13/02/2020 14:06
Start Date: Not Available
Salary: Competitive
Location: Babraham Research Campus, Cambridge, UK
Level: Administrative
Deadline: 28/02/2020 23:59
Hours: 35.00
Benefits: Excellent range of benefits
Job Type: Fixed Term

Kymab is a clinical-stage biopharmaceutical company developing a deep pipeline of novel antibody-based therapies in a broad range of indications. The Company generates its product candidates using its proprietary, integrated platforms collectively called IntelliSelect®. Kymab’s platforms have been designed to maximize the diversity of human antibodies produced in response to immunization with antigens. Selecting from a broad diversity of fully human antibodies allows for the identification of antibodies with optimal drug-like properties.

We are looking to bring on board an experienced Administration Assistant to join our friendly team and support the Executive Assistants and Executive team on a Fixed-Term-Contract basis, for 7 months. We’re looking for someone with extensive Outlook experience, diary management, travel & conference bookings for a wide variety of internal stakeholders, as well as impeccable organisation skills, high attention to detail & ability to understand & follow process.

Key Responsibilities

Provide support to Executive Team:

  • Proactively manage some of the Executive Teams’ calendars
  • Collating and filing Executives’ expenses
  • Working closely with the Executive Assistants to coordinate the Executives calendars and whereabouts
  • Taking on ad-hoc projects as required to support the Executive Assistant and Executive Management Team

General Administrative support:

  • Registering people for conferences, including organising associated travel, transfers and accommodation
  • Maintaining the conference spreadsheet
  • Providing support to the Admin team in general duties such as post, answering and filtering telephone calls, juggling meeting room availability, raising purchase orders, etc
  • Providing back-up support for the Executive Assistants as needed for holidays, absences, or periods of high workload
  • Providing ad-hoc support for the HR team when required

Job Requirements

Education & Experience

  • Good level of general education. Must have English and Maths at GCSE level or equivalent
  • Experience of working in a similar role in a busy environment, ideally in a biotech company
  • Experience in making travel arrangements, bookings and conferences
  • Extensive experience of using Microsoft Outlook, Excel & their variety of features e.g. calendar, reminders, bookings, formulas, lookups, etc.
  • Previous experience with using Skype for Business

Skills & Knowledge

  • Effective written and verbal communication skills
  • Excellent level of IT skills, predominantly Microsoft Outlook and Excel
  • Good knowledge of standard software packages and the ability to learn company-specific software if required
  • Excellent people skills, self-confident and able to communicate effectively and present a positive image of the Company

Competencies

  • Highly organised with an excellent level of attention to detail & ability to prioritise work & multi-task
  • Ability to work in a flexible, collaborative style with colleagues and teams within the company and externally
  • The ability to be proactive, autonomous & work using your initiative
  • Enthusiastic and reliable
  • Ability to handle people with tact and sensitivity
  • High level of integrity, discretion & ability to maintain confidentiality
  • Flexibility and adaptability


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