KC210 - Executive Assistant

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Posted: 07/05/2019 14:08
Start Date: Not Available
Salary: Competitive
Location: Babraham Research Campus, Cambridge, UK
Level: Administrative
Deadline: 31/05/2019 23:59
Hours: 35.00
Benefits: Excellent Range of Benefits
Job Type: Permanent

Kymab is a leading biopharmaceutical company focused on the discovery and development of fully human monoclonal antibody drugs using its proprietary IntelliSelect® antibody platform. Kymab was founded in 2010 and has since raised over US$220m of equity financing to advance several therapeutic antibody programmes in immune-oncology, auto-immunity, haematology and infectious disease. More information about Kymab can be found at www.kymab.com.

We are looking for an experienced Executive Assistant to join our friendly team and primarily support our EVP Head of R&D and our Chief Scientific Officer. You will have excellent communication and software skills, exercise discretion and provide a proactive service for the Executives and wider Executive Team.  You will demonstrate impeccable attention to detail.

Key Responsibilities:

Executive Assistant to EVP Head of R&D and Chief Scientific Officer:

•              Proactively manage their diaries, including complex meeting scheduling and arrangements, including teleconferences

•              Acting as a first point of contact: dealing with correspondence and phone calls

•              Understanding the importance of meeting requests, and acting as a gate-keeper

•              Build good, effective working relationships with the Execs so you can second-guess their moves and responses

•              Effective inbox management: responding and actioning items where possible

•              Reminding the Execs of important tasks and deadlines

•              Co-ordinate all international and local travel requirements (including transfers and accommodation), providing full itineraries as needed

•              Assist with drafting reports, documents and PowerPoint presentations (adhering to company branding guidelines)

•              Pulling together papers / packs for meetings

•              Collating and filing expenses

Provide support to Executive Team:

•              Organise and maintain a schedule of regular Company and Science Meetings, in liaison with the Chief Operating Officer

•              Act as a professional interface for Kymab with external parties as required, such as key opinion leaders and potential or existing partners, and foster and manage positive relationships within the community

•              Coordinate conference attendance and speaker slots in conjunction with Research & Development heads

•              Maintain the conference spreadsheet

•              Work closely with the Executive Assistant to coordinate the Executives calendars and whereabouts

•              Take on ad-hoc projects as required to support the Executive Assistant and Executive Management team

General Administrative support:

•              Provide back-up support to the Admin team in general duties such as post, telephone answering, juggling meeting room availability, raising purchase orders, etc

•              Provide back-up support for the Executive Assistant as needed for holidays, absences, or periods of high workload

Requirements:

Education & Experience

 

  • Good level of general education. Must have English and Maths at GCSE level or equivalent

  • Experience of working in a similar role in a busy environment, ideally in a biotech company

  • Effective written and verbal communication skills.

  • Excellent people skills, self-confident and able to communicate effectively and present a positive image of the Company

  • Ability to organise and prioritise work

  • Ability to work in a flexible, collaborative style with colleagues and teams within the company and externally

  • Proactive, able to use initiative and work independently

  • Strong attention to detail

  • Enthusiastic and reliable

  • Ability to handle people with tact and sensitivity

  • High level of integrity and ability to maintain confidentiality

Skills & Knowledge

  • Excellent level of IT skills, including use of Microsoft Outlook and Excel

  • Discretion and trustworthiness: you will often be party to confidential information

  • Flexibility and adaptability

  • Excellent oral and written communication skills

  • Excellent organisational skills and the ability to multitask

  • The ability to be proactive and take the initiative



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