Privacy notice







The Langleys Group is committed to protecting the privacy and security of your personal information.  The Langleys Group is made up of different legal entities, being Langleys Solicitors LLP and its wholly owned subsidiary, Home Property Lawyers Limited.  This privacy notice is issued on behalf of the Langleys Group so when we mention "Langleys", "we", "us", the “company” or "our", we are referring to the relevant company in the Langleys Group responsible for processing your data.


Langleys Solicitors LLP and Home Property Lawyers Limited are “data controllers” respectively in relation to the data they process when a candidate applies for a role with either entity.  This means that we are responsible for deciding how we hold and use personal information about you.  You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor).  It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.  It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679). If your application to work with us is successful (whether as an employee or otherwise), you will be provided with a privacy notice which covers employees, workers and contractors.




We will comply with data protection law and principles, which means that your data will be:


·         Used lawfully, fairly and in a transparent way

·         Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes

·         Relevant to the purposes we have told you about and limited only to those purposes

·         Accurate and kept up to date

·         Kept only as long as necessary for the purposes we have told you about

·         Kept securely




In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:


·         The information you have provided to us in your curriculum vitae and covering letter

·         The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, National Insurance  number, employment history, qualification and reference contacts

·         Any information you provide to us during an interview

·         Any results from assessments undertaken as part of the recruitment process to include psychometric testing, accuracy testing and typing testing.


We may also collect, store and use the following “special categories” of more sensitive personal information:


·         Information about your race or ethnicity, religious beliefs and sexual orientation

·         Information about your health, including any medical condition, health and sickness records

·         Information about criminal convictions and offences




We collect personal information about candidates from the following sources:


·         You, the candidate

·         Recruitment agencies we enlist, from which we collect the following categories of data: name, employment history, experience, qualifications and potential future career aspirations

  • Background check providers, if relevant, from which we may collect the following categories of data: address information, anti-money laundering checks and publicly accessible social media
  • Credit reference agencies, if relevant, from which we collect the following categories of data: financial and credit history, including but not limited to adverse credit information*
  • Disclosure and Barring Service (DBS) in respect of criminal convictions
  • Your named referees, from whom we collect the following categories of data: job title, dates of employment, sickness absence, disciplinary records, reason for leaving role and suitability information
  • In certain cases we may collect data from third parties is from a publicly accessible sources including but not limited to news media, social media and online search engines


* This information is only collected in exceptional circumstances for roles such as partner or business service head, including but not limited to notification of adverse credit information.




We will use the personal information we collect about you to:


·         Assess your skills, qualifications and suitability for the role

·         Carry out background and reference checks where applicable

·         Communicate with you about the recruitment process

·         Keep records related to our hiring processes

·         Comply with legal or regulatory requirements


It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.


We will also need to process your personal information to decide whether to enter into a contract of employment with you.


Having received your CV and covering letter we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role.  If you do, we will decide whether your application is strong enough to invite you for an interview.  If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role.  If we decide to offer you the role, we will then take up references and carry out our own checks with the Solicitors Regulation Authority (SRA) before confirming your appointment.


If you fail to provide personal information


If you fail to provide information when requested, which is necessary for us to consider your application such as evidence of qualifications or work history, we will not be able to process your application.  For example, if we require background checks or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.




We will use your particularly sensitive personal information in the following ways:


·         Where applicable, we will use information about your disability to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made for the interview process.


·         We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.




We envisage that we will process information about criminal convictions.


We will collect information about your criminal convictions history if we would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory).  We are required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role:


       We are legally required by the SRA to carry out criminal record checks for trainee solicitors at the point of qualification and admission to the Roll of Solicitors. This also extends to those in any role that is subject to the Conveyancing Quality Scheme, Wills and Inheritance Quality Scheme or any other Law Society or similar body accredited scheme that we become accredited by.


       The role of solicitor is one which is listed on the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (SI 1975/1023) so is eligible for a standard check from the DBS. 


       For any other role that requires a high degree of trust and integrity, we may ask you to seek a basic disclosure of your criminal records history.


We have in place the appropriate policy document and safeguards which we are required by law to maintain when processing such data.





You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.


9          DATA SHARING


Why might you share my personal information with third parties?


We will only share your personal information with any other entity within our group for the purposes of processing your application.  All other entities in the group are required to take the appropriate security measures to protect your personal information in line with our policies.  We do not allow our third-party service providers to use your personal data for their own purposes.  We only permit them to process your personal data for specified purposes and in accordance with our instructions.




We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.  Details of these measures can be obtained from the Data Privacy Officer.


We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.




How long will you use my information for?


If your application is unsuccessful, we will retain your personal information for a period of 12 months after we have communicated to you our decision. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.  After this period, we will securely destroy your personal information in accordance with our data retention policy. If your application is successful, we will retain your personal information in accordance with our privacy notice for employees, workers and contractors.




Your rights in connect with your personal information


Under certain circumstances, by law you have the right to:


·         Request access to your personal information (commonly known as a “data subject access request”).  This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.


·         Request correction of the personal information we hold about you.  This enables you to have any incomplete or inaccurate information we hold about you corrected.


·         Request erasure of your personal information.  This enables you to ask us to delete or remove personal information where there is no good reason for us to continue processing it.  You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).


·         Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.


·         Request the restriction of processing of your personal information.  This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.


·         Request the transfer of your personal information to another party.


If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the HR Director in writing.




When you applied for this role, you provided consent to us processing your personal information for the purposes of the recruitment exercise.  You have the right to withdraw your consent for processing for that purpose at any time.  To withdraw your consent, please contact the HR Director.  Once we have received notification that you have withdrawn your consent, we will no longer process your application, and subject to our retention policy, we will dispose of your personal data securely.




We have appointed a data privacy officer to oversee compliance with this privacy notice.  If you have any questions about this privacy notice or how we handle your personal information, please contact the data privacy officer.  You have the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues.



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